Meeting minutes
 

 

Below you will find the approved minutes for our SSU Board of Director meetings along with supporting documents for the items discussed.

 

Items: Land Acknowledgement, Update on Governance Training, Update on OSV Membership and Financing Source, Transportation Survey Update, Discussed neede for Truck/Van and Seek Permission to Present Request to be presented at the next Board Meeting, Honorarium, Sharing Achievements with Marketing, Condiment Update, Executive/VP Updates, Other Business: TRC Hiring, Potential Strike, Immigration Advising.

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373rd Meeting

October 21st, 2024


Items: Land Acknowledgment, 2023-2024 Audited Financial Statements Presentation, Q1 Quarterly Financial Update, Student Supports Proposal Financing Strategy, Ontario Student Voices - Membership Discussion, Fall Meeting Schedule, Governance Training, New Board Director Hiring Update, Executive/ VP Updates, Other Business

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372nd Meeting

September 30, 2024


371st Meeting

September 16, 2024

Items: Land Acknowledgment, Identification of Ancillary Fee Members, College Request - SSU Collaboration Integrated Student Supports, Student Centre Visioning Update/ Proposal Partnership, Ontario Student Voices Discussion, Executive/ VP Updates, Other Business.
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370th Meeting

September 3, 2024

Items: Land Acknowledgment, TRC Renovation and Budget Update, Ontario Student Voices - Update and Next Steps, Executive/ VP Updates, Fall Meeting Schedule, Accessible Learning, Office Hours Planning
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Items: Land Acknowledgement, CASA Information Session, Board Feedback RE: Proposed Committees, Executive/ VP Updates (Onboarding new Vps, CRO Interviews, President and VP of EDI invited by College EDI department to join committee and work jointly, President returned from a Student Union Development Summit in Vancouver), Other Business (Board Chair requests Office Hours, Questions about U-Pass, Issue with students not returning borrowed items on time).

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369th Meeting

August 19, 2024


Items: Land Acknowledgement, Approval of Current Meeting Agenda, Approval of Previous Meeting Minutes, Ontario Student Voices - Introductory Presentation, Q1 Quarterly Financial Update, Strategy for Addressing TRC Director Vacancies, Executive/ VP Updates ( 4 VPs hired, CASA Onboarding, Board Involvement in Orientation Week, Affordable parking updates, Transportation survey update)

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368th Meeting

August 6, 2024


Items: Land Acknowledgement, Approval of Meeting Agenda, EDGE Onboarding, Executive/ VP Updates, Other Business (Navratri Festival events, Parking Fees, Board Office Hours, RBC rep wants to collaborate with SSU for financial literacy workshops, Feedback on building a relationship with the Indigenous Affairs department, Invite to Finance Department).

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367th Meeting

July 22, 2024


Items: Orientation SU 101, Update on event with Sheridan Edge and feedback, CASA updates, President Office Location, College Staffing Update, Transporation, Coleege Staffing Update, Transportation Report

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366th Meeting

July 8, 2024


Items: Board Uniforms, Approval of Previous Meeting Minutes, Executive/ VP Updates, TRC Renovation Project, Evaluating CSA/ CASA Membership Opportunities and Defining Next Steps, Parking Discussion.

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365th Meeting

June 24, 2024


Items: CSA/ CASA Membership Next Steps, Office Hours/ Location/ Uniforms, Meeting Schedule and Location, Goal Setting and Training

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364rd Meeting

June 11, 2024


Items: Election of Chair, Vice-Chair, Secretary, Transportation/ Transit Discount/ Student Pass.

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363rd Meeting

May 21, 2024


Items: Board Direction: re: Initializing Planning and Conceptualization of New Student Centre Projects at the Oakville and Brampton Campuses, Elections Update, Board Retreat Update, SSU 2023/2024 Surplus and Scholarship/ Bursary Direction, Approval of 2023-2024 Domestic Health and Dental Premium.

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362nd Meeting

April 24, 2024


Items: Presentation of the 2024-2025 SSU Operating Budget, Presentation of the 2023-24 operating surplus and scholarship/ bursary direction, Election Update, In-Camera Session, Boar Transition and Training Strategy, Housekeeping.

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361st Meeting

April 10, 2024


Items: IRCC Update and Board Survey, President Hiring and Job Description, Co-Op Proposal, Interim President Strategy Proposal, Interim President Strategy Proposal, New Business.

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360th Meeting

March 27, 2024


Items: Approval of Current Meeting Agenda, Declaration of Conflicts of Interest, AGM Update, Budget Update, Special Project Update and Request, Election Candidate Application Review Committee Formation, President/ VP Hiring Update.

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359th Meeting

March 13, 2024


Items: Approval of Current Meeting Agenda, In-Camera Session, Business Arising, Adjournment.

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358th Meeting

March 1, 2024


Items: AGM & Elections Update, In-President and VP Hiring Update, Quarterly Fiscal Update.

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357th Meeting

February 26, 2024


Items: Housekeeping #1, 2 and #3, Special Project Committee Membership Motion, Adjournment.

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356th Meeting


Items: Davis Student Centre Update, AGM, SSU Partnership with CSA, Cancelling the Board meeting on February 14, In Camera Session.

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355th Meeting


Items: Approval of Current Meeting Agenda, Approval of the Previous Meeting Minutes, Declaration of Conflicts of Interest, Maria Lucido-Bezely’s Farewell, AGM, Marketing and Events Feedback Form, Special Projects Proposal, New Business

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354th Meeting

January 17, 2024


Items: Approval of Current Meeting Agenda, Approval of the Previous Meeting Minutes, Declaration of Conflicts of Interest, Quarterly Update, Board Retreat Recap, Winter 2024 Board Meetings,

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353rd Meeting

December 19, 2023


Items: Approval of Previous Meetings, Student Refugee Program, Davis Renovation Update, Board Monthly Update, Monthly Executive Update.

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352nd Meeting

November 28, 2023


Items: Approval of Current Meeting Agenda, Approval of the Previous Meeting Minutes, Declaration of Conflicts of Interest, Capital Request and Budget Timeline, HR Session with Sawssan Matar, Executive Updates, Board Retreat, New Business

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351th Meeting

November 14, 2023

 

 

350th Meeting

October 17, 2023

Items: Investing Planning, Budget Planning, Ancillary Fee Committee Update, Board Retreat, New Business

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Items: Declaration of Conflict of Interest, Fall Semester Event Preview, Quarterly Report and Audit Presentation, Executive Committee Updates, Board Retreat, Transportation Solution Summary, Legal Case Update, Indigenous Emergency Fund, Police Chief’s Gala, Darshil’s Leave of Absence Request

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349th Meeting

October 3, 2023


Items: MarComms Discussion with the Board, Board Retreat Ideation, CCTT & Sheridan Partnership Briefing, Board Training and Orientation Discussion (In-Camera)

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348th Meeting

September 19, 2023


Items: CASA Update, Games Table, Student Centre MoU Update, Office Hour Schedule

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347th Meeting

August 29, 2023


Items: Approval of Current Meeting Agenda, Approval of the 344th Board Meeting, Approval of the Previous Meeting, Capital Request Updates, Goal Setting Workshops, New Business
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346th Meeting

August 15, 2023


Items: Amend Approval of Current Meeting Agenda, Approval of Current Meeting Agenda, Multicultural Events, Executive Updates, Co-Op Opportunities, Sexual Health Committee, Report of Inventory, Board of Director Budget, Continuing Board of Directors Discussion, New Business.

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345th Meeting

July 18, 2023


Items: Approval of Current Meeting, Approval of Previous Meeting, Quarterly Finance Update, Operational Document Update.

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344rd Meeting

July 5th, 2023


343rd Meeting

June 21, 2023

Items: Declaration of Conflicts of Interest, Financial Committee Member Selection, Executive Updates: The Den, International Committee, Proposal on Student Union Development Summit (SUDS)
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Items: Executive Updates AMICCUS Conference, Ancillary Fee Committee Member Appointment, Introductory Health and Dental International Coverage, Workshop Scheduling, Office Hour Scheduling, Board Meeting Time Schedule, Government Relations
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342nd Meeting

June 8, 2023


Items: Executive Updates: Sarah (VP of Advocacy) Inclusive Language Post, Leia (VP of International) Student Care Conference, Cameron ( VP of Community), SSU’s involvement in Orientation, Government Relations discuss Brampton Charter and International Summit, Davis Renovation, Health and Dental Coverage Change.
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341st Meeting

May 25, 2023


Items: Electing Board Chairperson and Vice Chair, Executive Updates: 3-day retreat, Health and Dental Coverage, New Business: Den Renovations, Transportation and Parking Concerns.

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340th Meeting

May 9, 2023


Item: Capital Request Approval and Board Retreat, Executive Updates: CASA Membership, Indigenous Office, Pride Fest, Board Continuity Transition,

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339th Meeting

April 19, 2023


338th Meeting

March 24, 2023

Items: Athletic Banquet, Creek Valley Plan, Board Retreat, 2023_2024 Operating Building and Capital – Proposed Budget – Updated Version
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Items: Elections Update, Student Care, 2023-24 Budget Review & Approval, Executives Updates, New Business (SSU Gala).
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337th Meeting

March 10, 2023


Items: ACUI Conference, Health and Dental, Health and Dental Committee, Transportation, DAV and TRC Renovations, Bylaw Amendments, AGM Expectations
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336th Meeting

February 24, 2023


Items: CASA Presentation, Health Centre Initiative, Health and Dental, Transportation, Adjournment
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335th Meeting

February 10, 2023


Items: Acceptance of December Written Motion, Declaration of Conflicts of Interest, 2022-23 Q2 Financial Condition Updates—as of October 31, 2022, Review renewal of Auditor for fiscal year 2023-24 to present at AGM, Review 2023-24 Budget Timeline, Board Retreat, CASA Update, Serendipity Progress Report, AGM Scheduling, Elections Scheduling.
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334th Meeting

January 23, 2023

 

333rd Meeting

November 4, 2022

Items: 2023-2024 Proposed SSU Fees Setting, Transgender Awareness Week, CASA, HMC Scholars Green II Park, HMC C-Wing 5th Floor, Minister of Transportation, Sexual Health and Violence Policy Review, International Tuition Regulation Coalition, AGM Update, Transportation Update, Finance Committee Change.
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Items: Introduction of New Board Directors, Executive Updates: International Student Tuition, Serenditity NewsMag, Diwali Bollywood Bash, Clothing Drive, Transportation Discussion: Shuttle Bus and U-Pass, Health Centre Request Proposal, Ancillary Fee Committee Update, Student Centre Refresh, Board Retreat, Board Meeting Rotation.
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332nd Meeting

October 14, 2022


331st Meeting

September 30, 2022

Items: 2021-22 Audited Financial Statements, Serendipity NewsMag, International Tuition Tuition Regulation, UK Networking, Coalition Name, CASA, Board Hiring Updates, Transportation Discussion, International Student Health & Dental Coverage, AGM Date Proposal,Student Storefront Opportunity, Board Retreat, Finance Committee Meeting.
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330th Meeting

September 16, 2022

Items: Q1 Financial Condition Update, Executive Updates: Naloxone Training, SHAVS Committee, Serendipity NewsMag, Canadian Alliance of Student Associations (CASA), Hiring Committee Updates, Transportation Discussion, New Business: Student Care Reps: Transportation, International Health and Dental, BOD retreat.
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329th Meeting

August 22, 2022

Items: Declaration of Conflict of Interest, Staffing Strategy, Hiring Committee Update, Academic Integrity Week, International Tuition, SUDS, Fall Winter Minute Schedule
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328th Meeting

August 8, 2022

Items: Professional Development Workshop Time Shift, Student Union Development Summit, hosted by UBC, SU101, Academic Integrity, Serendipity NewsMag Pitch
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327th Meeting

July 11 , 2022

Items: Operational Updates (SSU Food Services, new roles), Executive Updates (Academic Integrity, VP Strat Planning, Beach Day, SSU 101, Advocacy Policies), HMC Soft Opening, Board of Directors Hiring Strategy.
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326th Meeting

June 30, 2022

Items: Emergency Meeting: This meeting will not count as absence for those who are not here because this is an emergency meeting as per Bylaw Section 5.10(a)(v).
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325th Meeting

June 27, 2022

Items: Executive Updates (Pride Wrap-Up, Truth and Reconciliation, SHAVS, SSU Staff Events, Youth in Policing Initiatives, New Student Orientation, Living Works, Academic Appeals, RBC Interview), AMICCUS & COCA Recap, Financial Quarterly Update, Orientation Update, StudentCare Coverage & Pilot Project, Professional Development Ideation
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324th Meeting

June 13, 2022

Items: Executive Updates ( Mayor’s Address, COCA, SHAVS, AMICCUS, Pride Flag Raising, SSU Pride, White Ribbon Day After Day Campaign), StudentCare Orientation, Board Hiring
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323rd Meeting

May 27, 2022

Items: New Board Introductions, Vice-Chairperson Selection, Email Etiquette, Executive Updates, Return to Campus Update, Ancillary Fee Committee Selection, Finance Committee Selection, Summer Meeting Schedule, Professional Development and Board Project Ideation
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322nd Meeting

April 11, 2022

Items: Wellness Course Proposal, StudentCare Ideation, Financial Aid Support, Board Reform Proposal, New VP hiring, Executive team, SSU Gala, Statement on Student Unions/ Advocacy Policies, StudentCare Ideation (Changes in Mental Health Practitioner Costs, Vision care, Additional coverage, Long-term mental health support), Financial Aid Support (endowment vs. donating now),, Wellness Course proposal- Wisdom of Connection course FHASS faculty, Board Reform Proposal, In-Person Board Meeting, SSU Bylaws April 2022

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321th Meeting

March 28, 2022

Items: No Strike/Open Forum and Student Feedback, Colleges Ontario Meet-Up, OUSA ( Ontario Undergrad Student Association), SickKids Update, 2022/2023 Operating Budget Review and Approval, Road Trip Recap, Transportation/Go-Bus Discussion.

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320th Meeting

March 14, 2022

Items: Exec Road Trip, Sick Kids Campus Challenge, SSU Return to Campus, Advocacy Policies, Strike Updates, New Business ( Transportation Discussions, Director of Hospitality and Food Services)

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319th Meeting

February 14, 2022

Items: Quarterly Fiscal Update, Review Auditor for 2023-24, Advocacy Policies, Executive Road Trip, SSUx SickKids Fundraising, HMC Updates

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318th Meeting

February 14, 2022

Items: Elections, Board Uniforms, Sheridan Grad Awards, SSU and Sick Kids Fundraising, Colleges Ontario/ CSA Update, Bylaw Proposal ( Feb 2022 Review)

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317th Meeting

January 31, 2022

Items: New Course Funding, Elections, College and University Committees, Advocacy Letter, Transportation Ideas U-Pass discussion, Board Discussion: Connecting with Students, Student Unions.

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316th Meeting

January 17, 2022

Items: Executive Updates: Appeals, Board References, Interaction Student Voices Project, Budget Planning, Advocacy Policies,Shuttle Bus Service, Health and Dental Fee Setting, Wellness and Mental Health Course Funding Proposal, New Business, Adjournment
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315th Meeting

December 10, 2021

Items: Winter Semester Board Meetings, Finance Committee Schedule, Board Podcast, Faculty Strike, Advocacy Policies, International Student Voices Project

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314th Meeting

November 26th, 2021

Items: Finance Committee Update, Ancillary Fee Committee Lineup, SSU Internal Holiday Party, HMC2A Update.

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313th Meeting

November 12th, 2021

Items: Introduction of New Directors, Sheridan Life Radio Discussion, SSU Award Recipients, Sponsorship Plaques, HMC Updates, Elections, Podcast, SSU Food and Beverage Debriefing, SUDS Conference Recap, Finance Committee Lineup, New Business

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312th Meeting

October 29th, 2021

Items: New Director Introductions, Election Results Briefings, 2022-2023 SSU Fee Setting, Executive Updates, AGM Debrief, Sheridan Life Radio Update.

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311th Meeting

October 1st, 2021

Items: Executive Updates, AGM Planning Update/ Briefing, Professional Development, Motion to move-in Camera, Policies Approval.

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309th Meeting

 August 23, 2021

Items: New SSU VP Introductions, Board of Directors Summer Engagement ( blog posts, SSU Tik Tok), Elections Briefing, Bylaw Update 2.0, SSU 101 Briefing, SSU Food and Beverage Focus Group Briefing, Annual General Meeting Planning, Finance Committee Established, SVPT Committee, Fall Semester Board Meeting Schedule Planning

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308th Meeting

 August 9, 2021

Items: SSU Clubs and Services Information, Budget Orientation/Finance 101,SSU 2021-22 Budget Overview, Executive Updates: Office Hours Update, Socialism Club, Sexual Violence Prevention Taskforce committee, 2021 By-Election Candidates selected, Sheridan Student Union’s Diversity in Education Award, SSU Proud to Be 2SLGBTQIA+ Award, New Business: New Board Meeting Schedule

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307th Meeting

 July 26, 2021

Items: Declaration of Conflicts of Interest, Get Connected, Finance Literary Introduction, Executive Updates, Ancillary Fee Committee Update, SSU Scholarships, HMC2A Construction Update 01, Campus Opening Updates, New Business

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306th Meeting

July 12, 2021

Items: Roll Call, Opening Remarks, Approval of Current Meeting Agenda, Ratification of Board Secretary, Executive Updates,2020-2021 Q4 Fiscal Update, Approve AGM Date, Bursary and Fiscal Surplus Discussion, Professional Development, Bylaw 5 Proposal.

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305th Meeting

June 28th, 2021

Items: Get Connected, Executive Updates, September Bursary, Bylaw 5.6 (b) (ii) & 5.10 (f-h) Review, Summer Board Meeting Schedule

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304th Meeting

June 14th, 2021

Items: Approval of Current Meeting Agenda, Motion Carries, Approval of the Previous Meeting Minutes, Motion Carries, Executive Updates, Bylaw 5.10 Review, Professional Development Discussion, Office Hours, Board Goals and Ideas, New Business

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303rd Meeting

 May 31st, 2021

Items: Chairperson and Vice-Chairperson Selection, Meeting Approvals, Getting Involved, Executive Updates, Resolving Previous Meetings, Ancillary Fees Committee Selection, Summer Board Meeting Schedule, In-Camera Session

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302nd Meeting

April 26th, 2021

Items: Operational updates, Board Policy Updates, Big Issues ( workshops and events shared some feedback, final exam week feelings, international students experience with exam week, IRCC pathways), Board Election Results and Introduction to New Directors, Ratification of 2021-2022 Election Results

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301st Meeting

April 12th, 2021

Items: Student Services Health Promotion, Operational Updates, Approval of the POS expenditure, Capital Planning Phase 2 Begins, Big Issues ( What is happening in the Sheridan Community), Board Performance Feedback

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300th Meeting

 March 29th, 2021

Items: Operational updates, Capital Planning Phase 1 Approval, Budget Approval Target, Board Policy Review, Big Issues, Board Transition Plan

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299th Meeting

 March 15th, 2021 

Items: Operational updates, SSU Academic Awards Proposal 2020-21, Budget Presentations, Board Policy Review- Board Meetings, In- Camera Session

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298th Meeting

 March 1st, 2021 

Items: HMC2A updates, Operational updates, 2020-2021 Spring/ Summer SSU Experience Fee Approval, Q3 Quarterly Fiscal updates, SSU Club policy review, Elections updates, What is happening in the Sheridan community, 2021-2022 Elections Timeline

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297th Meeting

February 1st, 2021 

Items: Updates on operations, discussing capital planning, HMC recognition, board policy review timeline, elections policy review & adoption, what is happening in the Sheridan community

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296th Meeting

January 18th, 2021 

Items: Updates on Operations, Discussing Capital planning, What is happening in the Sheridan Community, SSU Strategic Plan/ Policy Review Timeline, In-Camera Session

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295th Meeting

January 8th, 2021 

Items: Review of last semester, updates on operations, updates on the Office Hours initiative, Sheridan Life Radio Request, Upcoming Winter Business and Timeline (Operational), Upcoming Winter Business and Timeline (fiscal), Winter Board Meeting Schedule

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294th Meeting

 December 11, 2020 

Items: Health & Dental Performance Report, Updates on Operations, SSU Office Hours, student needs, Approval of the Winter 2020 budget, Quarterly fiscal updates

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293rd Meeting

 November 27, 2020 

Items: 2020-2021 Winter Budget, Updates on Operations, student needs, AGM Feedback, New Business

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292nd Meeting

 November 13, 2020 

Items: Ratification of the 2020 October By-election results and new Board members, presentation of draft audit, board progress, student needs.

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Items: Ratification of the 2020 October By-election results and new Board members, Updates on Operations/ Clubs, AGM, current student needs, 2021-2022 SSU fee Setting, AGM preparations.

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291st Meeting

 October 30th, 2020 


290th Meeting

 October 16, 2020 

Items: Updates on operations/ AGM, current student needs, Co-op strategic Plan Partnership Proposal, appointment of new members, fiscal update to SCI period ending August 31st.

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289th Meeting

September 29, 2020

Items: October By-elections, addressing current student needs, AGM date proposal, winter fees, By-law review.

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288th Meeting
September 15, 2020

Items: Updates on Operation, Welcoming new President, By-law review, Board PD Development.

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287th Meeting
September 1, 2020

Items: Board PD Presentation, Operations Update (Elections, Club Software etc.), Presidential Hiring Committee / Updates, By-lay review (Article 1.1 to 2.1)

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286th Meeting
August 18, 2020

Items: Board PD presentation, Updates on Operations, Presidential hiring committee update, By-law review (article 1.1 to 2.1).
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285th Meeting
August 4, 2020

Items: H&D Contract, SSU Leadership and Board Development Strategy, U-Pass strategy.
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284th Meeting
July 22, 2020

Items: Tuition fees,Q4 Fiscal updates, Fall 2020 By-election, SSUI operations
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283rd Meeting
July 8, 2020

Items: Tuition fees, SSU Summer & Fall Budget, Student Care H&D
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282nd Meeting
June 24, 2020

Items: Tuition, Club Software, staff updates
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Want to attend our next board meeting?

All Sheridan students are welcome to attend our board meetings.