Our next Annual General Meeting will be held
Thursday, March 14, 2024!
What is an AGM?
Our Annual General Meeting is a chance for students to directly impact the direction of the SSU. At the AGM, you are able to share your voice with your student leaders by voting on proposed SSU Bylaws changes, approve the SSU's audited statements, and voice concerns/provide feedback to the SSU. You also get the opportunity to review and approve proposed ByLaw amendments. The most recent Annual General Meeting was held on March 6, 2023. Click here to view the official ByLaws that have been approved.
IMPORTANT NOTE: Each member of the Sheridan Student has the right to vote at the Annual General Meeting or Special General Meeting. According to our bylaws, the attendance of Clubs Presidents and the current Board of Directors is mandatory. If a Club President cannot attend the meeting, a Proxy form must be filled out to allow another member to represent the Club President. All those attending as a proxy must declare it, when asked, at the commencement of the Meeting.
Documents to Read Before You Attend AGM:
Any member wishing to propose amendments or revisions to SSU Bylaws may submit a request through the process outlined in Section 11.3 of the SSU Bylaws. A Bylaw Proposal Form can be requested from the Chief Returning Officer by email at: ssui.cro@sheridancollege.ca
Frequently Asked Questions
This guide has been prepared to provide a summary of the proper practices that are used in an Annual General Meeting.
What is an Annual General Meeting?
The annual general meeting of the organizational members shall be held on such day in each year, within the financial year, and at such time as the Board may by resolution determine at the Organization’s head office or any satellite office.
Who are the members
Each student who has paid the student experience fee is a member of the Corporation unless or until their membership is terminated (see by-laws for details). Membership is not transferable and will terminate if the member ceases to be qualified as outlined herein. Each member is entitled to the following: • The right to one (1) vote in a general election for each of the positions on the Board representing their principal campus of enrolment; • The right to nominate candidates for any elected positions of the Organization; • The right to stand for election and to hold office provided they meet eligibility qualifications; • The right to vote in any referenda called by the Board; • The right to vote at any general meeting of the members; • The right to form or join a club or association under guidelines and policies established by the Board, unless this privilege is revoked by the Board; and, • The right to receive or benefit from any service offered by the Organization, unless the Board revokes this privilege.
What is the purpose of an AGM?
The purpose of an AGM is to give members an opportunity each year to meet the directors, to ask questions, be fiscally transparent and receive information about the company. This is also the opportunity for members to vote on changes and additions to the by-laws that govern the Sheridan Student Union.
Where are AGMs held?
In regular circumstances, the Sheridan Student Union will hold our AGM on our campuses, rotating between each campus. They will be broadcasted online for students who are unable to travel between campuses. In extraneous circumstances, the Sheridan Student Union will solely broadcast the AGM online.
When do members find out about an AGM?
Not less than twenty (20) business days’ notice in writing shall be given to each member of any annual or special general meeting of members. Such notices shall be given in at least two (2) forms of communication including email, posted notices, SheridanLife radio, the Corporation’s Website, and/or the Corporation’s social media accounts. Proper notice of any meeting where special business will be discussed should contain sufficient information to permit the member to form a reasonable judgment on the decision to be taken.
How many members need to attend for an AGM to be valid?
Quorum at any general meeting shall consist of thirty (30) members present in person or virtually in extraneous circumstances (including existing executives of the board). Members may vote by proxy given to another member at any meeting of the members, provided, however, that a member may not hold a proxy for more than one other member.
What if a member cannot attend an AGM?
A member may, via means of a written proxy, appoint another voting member of the Corporation to attend and act at a general meeting of members, in the manner and to the extent authorized by the proxy.
Who runs the AGM?
The Chairperson of the Board of Directors shall be the Chairperson of any general meeting. The Chairperson shall not be entitled to vote at a meeting of members except in the case of an equality of votes cast on a matter, and then only to break such equality of votes.
How are decisions taken at an AGM?
A simple majority of the votes cast by the members present, in person or by proxy, shall determine all motions in meetings. Members can vote to approve, not approve of or abstain from a motion that is brought forward in the AGM.
Who keeps a record of what happens at an AGM
The secretary is responsible for taking minutes of the meeting who has been voted in by the other members of the board. The official minutes of a meeting are then posted on the SSU website for reference by all members of the corporation.